Use case · Accounts payable
An accounts payable app, from your invoice workbook
Log vendor invoices with line items, a PO reference and a due date, pull vendors from a list, and let sub-total, tax and total compute themselves — generated from one workbook. Start from the free template.
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Get this template
The Vendor Invoice starter workbook — an invoice form with line items, vendor and product lists, and live sub-total / tax / total formulas. Download it, adjust the sheets, and upload to generate the app. Enter your email to download the workbook and join the early-access list.
Tracking vendor bills in a shared spreadsheet means duplicate invoice rows, due dates nobody validates, and no clean answer to “what’s outstanding and when is it due?”. Sheetward turns that workbook into an accounts-payable app: validated invoices with line items, vendor master data and live totals — the workbook stays your design.
Vendors and products come from List_ tabs; the invoice number is a business key so a re-import updates the bill instead of duplicating it; and sub-total, tax and total are Formula_ fields. Add a Report_ sheet whenever you want an aging dashboard.
How it works
Open the template
Download the Vendor Invoice workbook: a Form_ sheet with an invoice header (vendor, PO reference, due date) and a LINE ITEMS section, List_ tabs for vendors and products, Rules_ for due-date and required-field checks, and Formula_ rows for the totals.
Upload & review
Sheetward lists every field, dropdown and rule it detected — including the invoice-number business key. Adjust to your process and confirm.
Enter & reconcile
Log or import invoices, and the sub-total, tax and total compute as you go. Give AP editor access and approvers a review role; export to Excel any time.
What the template becomes
Invoices with line items
An invoice header with a repeating LINE ITEMS section — product, quantity, unit price, discount — from a single Form_ sheet.
No duplicate bills
The invoice number is a business key: re-importing an invoice updates the existing row instead of creating a second copy.
PO reference & due dates
Carry a PO reference and a due date per invoice, with date rules enforced on save so nothing is entered out of order.
Live sub-total, tax & total
Formula_ fields compute each line’s amount, the invoice sub-total, and the total after tax and shipping — recalculated as records are entered.
Vendor master data
A List_ tab becomes the vendor dropdown; selecting a vendor can auto-fill its payment terms so bills stay consistent.
Roles, history & export
Per-app roles, a full change history of every edit and status move, and export to Excel, CSV or JSON for your accounting tool.
Why teams pick Sheetward
- Your AP logic, honored from the workbook — not re-implemented by hand.
- Records, not a shared file: no locked workbook, no conflicting copies.
- Flat pricing — the whole finance team, no per-seat math.
- Own your data: export anytime, or run the app as a standalone bundle.
Frequently asked questions
Does the template stop duplicate invoices?
Yes — the invoice number is a business key, so importing or re-entering an invoice with an existing number updates that record in place rather than creating a duplicate.
Do the invoice totals calculate automatically?
Yes. The Formula_ rows compute each line’s amount, the invoice sub-total, and the total after tax and shipping — all live, read-only computed fields in the app.
Can I get an AP aging view?
The template doesn’t ship a dashboard, but adding a Report_ sheet to the workbook turns the due-date and status fields into a dashboard — outstanding by age, by vendor — with KPI tiles, charts and pivots.
Can I import our current invoice list?
Yes — bulk-import from Excel or CSV. Rows are validated on the way in, and the invoice-number key updates matching bills instead of duplicating them.
Is the template required?
No — it’s a head start. Any conformant workbook works; the template just saves you building the invoice form, vendor list, rules and totals from scratch.