Use case · Accounts payable
An accounts payable app, from your invoice workbook
Vendor invoices with line items, vendor lookups and totals that compute themselves — generated from one workbook. Start from the free template.
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Get this template
The Vendor Invoice starter workbook: an invoice form with line items, vendor and product lists, and live sub-total, tax and total formulas. Enter your email to download it and join the early-access list. Enter your email to download the workbook and join the early-access list.
Tracking vendor bills in a shared spreadsheet means duplicate invoice rows, due dates nobody validates, and no clean answer to "what's outstanding and when is it due?". Sheetward turns your invoice workbook into an AP app.
What’s inside this workbook
Read straight from the Vendor Invoice workbook — the same file you download.
- 1 form
- 3 sections
- 19 fields
- 2 master-data tables
- 14 validation rules
- 3 formulas
- 2 field derivations
Form
Invoice
- VENDOR INVOICE — 7 fields
- LINE ITEMS — 7 fields
- LINE TOTALS — 5 fields
Master data
Product, Vendor
What it demonstrates
- Master-data lookups
- Validations
- Field derivations from master data
- Formulas within and across sections
Not every app needs every feature — add what yours actually uses. See the Template Gallery
How it works
Open the template
Adjust the fields, lists and rules to match how you work.
Upload & review
Sheetward lists every field, dropdown and rule it detected — including the invoice-number business key. Confirm, and the app is live.
Enter & reconcile
Log or import invoices; totals compute as you go. Give AP editor access and approvers a review role.
What the template becomes
Invoices with line items
An invoice header with a repeating LINE ITEMS section — product, quantity, unit price, discount — from a single Form_ sheet.
No duplicate bills
The invoice number is a business key: re-importing an invoice updates the existing row instead of creating a second copy.
PO reference & due dates
Carry a PO reference and a due date per invoice, with date rules enforced on save so nothing is entered out of order.
Live sub-total, tax & total
Formula_ fields compute each line’s amount, the invoice sub-total, and the total after tax and shipping — recalculated as records are entered.
Vendor master data
A List_ tab becomes the vendor dropdown; selecting a vendor can auto-fill its payment terms so bills stay consistent.
Roles, history & export
Per-app roles, a full change history of every edit and status move, and export to Excel, CSV or JSON for your accounting tool.
Why teams pick Sheetward
- Your AP logic, honored from the workbook — not re-implemented by hand.
- Records, not a shared file: no locked workbook, no conflicting copies.
- Flat pricing — the whole finance team, no per-seat math.
- Own your data: export anytime, or run the app as a standalone bundle.
Frequently asked questions
Does the template stop duplicate invoices?
Yes — the invoice number is a business key, so re-importing or re-entering an invoice updates the existing record.
Can I get an AP aging view?
No dashboard ships with this template, but adding a Report_ sheet gives you one — group by vendor and bucket by due date to get aging without leaving the app.
Can I import our current invoice list?
Yes — bulk-import from Excel or CSV; rows are validated on the way in.
Is the template required?
No — any conformant workbook works; the template saves you building the form, lists, rules and totals from scratch.