Use case · HR
An employee database app, from your workbook
Employee records with strict validation, department and manager lookups, an encrypted SSN, photos and role-based access — generated from one workbook. Start from the free template.
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Get this template
The Employee Register starter workbook: a 19-field employee form, four master-data lists and 25 validation rules. Enter your email to download it and join the early-access list. Enter your email to download the workbook and join the early-access list.
An employee list in a shared spreadsheet is exactly the wrong place for what it holds: no validation on a phone or SSN, no access control on sensitive rows, and no history of who changed what. Sheetward turns that workbook into a secure HR database.
What’s inside this workbook
Read straight from the Employee Register workbook — the same file you download.
- 1 form
- 1 section
- 19 fields
- 4 master-data tables
- 25 validation rules
Form
Employee Details
- Employee Register — 19 fields
Master data
Current Status, Department, Designation, Manager
What it demonstrates
- Master-data lookups
- Validations
- Encrypted sensitive fields
Not every app needs every feature — add what yours actually uses. See the Template Gallery
How it works
Open the template
Adjust the fields, lists and rules to match how you work.
Upload & review
Sheetward shows every field, dropdown and rule it detected — including which fields are sensitive. Confirm, and the app is live with its own isolated dataset.
Invite your team
HR gets editor access, managers view-only; viewers see masked sensitive fields.
What the template becomes
Strict validation
Required fields, a valid SSN and phone, ZIP format, and “hire date before termination” — enforced on every save from the Rules_ sheet, with your own messages.
Encrypted SSN
The Social Security Number is encrypted (AES-256-GCM) before it reaches the database and masked for viewer roles — not sitting in a shareable cell.
Department & manager lookups
List_ tabs become the department, designation, manager and status dropdowns, so the roster stays consistent and filters cleanly.
Photos on the record
Attach an employee photo to each record with a safe in-browser preview — executable uploads are rejected.
Roles & audit trail
Owner, editor and viewer per app plus workspace admin; every change records who and when, and deleted records go to a recycle bin.
Import & export
Bulk-import your existing roster (validated on the way in) and export to Excel, CSV or JSON whenever you need it.
Why teams pick Sheetward
- Sensitive HR data with real access control and encryption — a spreadsheet can’t give you either.
- Records, not a file: no emailed copies, no v27_FINAL.xlsx, full history.
- Flat pricing — no per-seat cost as the company grows.
- Own your data: export anytime, or run it yourself as a standalone bundle.
Frequently asked questions
Can I control who sees each employee record?
Yes — owner, editor and viewer roles per app, plus workspace-level admin, and every change is attributed in the history.
Can I import our current employee list?
Yes — bulk-import from Excel or CSV; the employee ID is a business key, so re-imports update matching records instead of duplicating them.
Is Sheetward an HR platform?
No — it replaces the roster spreadsheet with controls a spreadsheet can't give. Sheetward is not a payroll, benefits or HR-compliance platform.
Is the template required?
No — any conformant workbook works; the template saves you laying out the fields, lists and validation from scratch.